How to Create a Chicago 17 Bibliography
The bibliography in Chicago's Notes-Bibliography (NB) system is your reader's roadmap to every source you cited. Unlike a reference list in APA 7, a Chicago bibliography works in tandem with footnotes or endnotes—the notes provide pinpoint citations, while the bibliography gives full publication details in a single alphabetized list. Getting the format right matters: misaligned entries, inconsistent punctuation, or botched alphabetization can cost you credibility and grades. This guide covers everything you need to produce a clean, compliant Chicago 17th Edition bibliography.
Bibliography vs. Reference List: What Makes Chicago Different
Chicago's Notes-Bibliography system is the dominant citation method in history, literature, philosophy, and the arts. It differs from author-date systems (used in the sciences and social sciences) in one fundamental way: your in-text citations are superscript numbers pointing to footnotes or endnotes, not parenthetical author-date references. The bibliography then collects all cited works at the end of the paper.
This creates a three-part citation architecture for every source:
- Full footnote/endnote — the first time you cite a source, with complete details
- Shortened footnote/endnote — every subsequent citation of the same source
- Bibliography entry — the entry in your alphabetized end-of-paper list
Each of these three forms uses different formatting. The most common mistake students make is treating them as interchangeable. They are not. A footnote starts with the author's first name; a bibliography entry starts with the last name. A footnote uses commas between major elements; a bibliography entry uses periods. Mastering these distinctions is the core skill this guide will build.
When You Need a Bibliography
Not every Chicago-style paper requires a bibliography. A bibliography is expected when your paper cites multiple sources and your instructor or publisher requires one. Some shorter papers or essays may rely on footnotes alone, with full details in the first note for each source. However, in academic work—theses, dissertations, journal articles, and most coursework—a bibliography is standard. When in doubt, include one.
General Formatting Rules for the Bibliography
Before examining individual source types, you need to master the formatting rules that apply to every bibliography entry regardless of source type.
Page Setup and Title
The bibliography begins on a new page after the last page of your text (or after your endnotes, if you use endnotes rather than footnotes). Center the title "Bibliography" at the top of the page without bold, italics, or quotation marks. Use the same font and size as the rest of your paper—typically 12-point Times New Roman. Leave one blank line between the title and the first entry.
Hanging Indentation
Every bibliography entry uses a hanging indent: the first line is flush with the left margin, and all subsequent lines are indented 0.5 inches (1.27 cm). This is the opposite of a paragraph indent. In Microsoft Word, select your bibliography text, go to Format → Paragraph → Special → Hanging, and set the indent to 0.5". In Google Docs, use Format → Align & indent → Indentation options → Special indent → Hanging.
Incorrect indentation is one of the most common formatting errors instructors flag. If you're manually pressing Tab or the spacebar to create hanging indents, stop—use your word processor's built-in feature so the formatting stays consistent when you edit entries.
Spacing
Bibliography entries are single-spaced internally, with a blank line between entries. Some instructors or publishers prefer double-spacing throughout; follow your specific guidelines. The Chicago Manual itself does not mandate one approach over the other for student papers, but Turabian (the student-focused companion to Chicago) recommends single-spacing with a blank line between entries.
Punctuation Pattern
Bibliography entries use periods to separate major elements (author, title, publication information). This contrasts with footnotes, which use commas. Compare:
Footnote (commas):
Bibliography entry (periods):
Notice three differences: (1) the author's name is inverted in the bibliography, (2) periods replace commas between major sections, and (3) the specific page number is omitted in the bibliography because the bibliography refers to the entire work.
Author Name Inversion
In bibliography entries, only the first author's name is inverted (Last, First). Additional authors appear in normal order (First Last). This inversion enables alphabetization by surname.
One author:
Two authors:
Three authors:
For works with four or more authors, you may list all authors or list only the first author followed by "et al." in the bibliography. In footnotes, use the first author plus "et al." for four or more authors from the start.
Alphabetization Rules
Alphabetization seems straightforward until you encounter edge cases. Chicago uses letter-by-letter alphabetization based on the first element of each entry—typically the author's last name.
Basic Alphabetization
Ignore "The," "A," and "An" at the beginning of organizational names or titles when alphabetizing. "The New York Times" is alphabetized under N, not T. Hyphens, apostrophes, and spaces within names are ignored: "MacDonald" and "Macdonald" file as if identical; "De Gaulle" alphabetizes as "Degaulle."
Multiple Works by the Same Author
When you cite more than one work by the same author, list the entries in chronological order (earliest first). After the first entry, replace the author's name with a 3-em dash (———) followed by a period. In most word processors, type three consecutive em dashes.
Multiple works by one author:
The 3-em dash stands in for exactly the same name(s). If an author appears as sole author on some works and as first coauthor on others, do not use the 3-em dash for the coauthored works. List all sole-author works first (with the dash for the second and subsequent entries), then list coauthored works with the full names spelled out, alphabetized by coauthor surname.
Sole-authored works before coauthored works:
Works with No Author
If a work has no identifiable author, alphabetize by the first significant word of the title (ignoring A, An, The).
This entry alphabetizes under C, not T.
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Bibliography Entries by Source Type
Below are the most commonly cited source types in humanities research. For each, you'll see the full footnote, the shortened footnote, and the bibliography entry so you can see exactly how the three forms relate.
Books (Single Author)
The book is the foundational source type in Chicago style. Master this format and the others will follow logically.
First footnote:
Shortened footnote:
Bibliography entry:
Key differences to notice: The footnote opens with the author's first name and uses commas throughout. The bibliography opens with the last name and uses periods. The footnote includes a page number; the bibliography does not.
Books (Multiple Authors)
Two authors — First footnote:
Two authors — Shortened footnote:
Two authors — Bibliography:
Note the comma before "and" in the bibliography entry with two authors—this is required in Chicago style. For three authors, all three are listed. For four or more, you may use "et al." after the first author in the bibliography, though listing all is also acceptable.
Edited or Translated Books
When citing an edited volume as a whole (not a specific chapter), the editor's name takes the author position, followed by "ed." or "eds."
First footnote:
Shortened footnote:
Bibliography:
For translated works, include the translator after the title:
Bibliography:
Chapters or Essays in Edited Volumes
When you cite a specific chapter or essay within an edited book, the chapter author comes first, and the chapter title goes in quotation marks:
First footnote:
Shortened footnote:
Bibliography:
In the bibliography, note that "edited by" is spelled out (not "ed."), the page range for the entire chapter is included, and "In" is capitalized as it begins a new element after the period following the chapter title.
Journal Articles
Journal articles are the second most common source in academic work. The article title goes in quotation marks; the journal name is italicized.
First footnote:
Shortened footnote:
Bibliography:
Notice that in journal article citations, the footnote and bibliography formats are very similar. The main difference is the author name inversion and the period-vs.-comma punctuation pattern. Always include volume number, issue number, date, and page range when available. If accessed online, add a DOI or URL at the end:
Journal article with DOI — Bibliography:
Chicago prefers DOIs over URLs because DOIs are permanent. Format DOIs as full URLs (https://doi.org/...), not as bare "doi:10.1215/..." strings.
Newspaper and Magazine Articles
Newspaper articles are often cited in footnotes only and omitted from the bibliography, especially when the citation is to a specific news report rather than a substantive feature article. However, if you do include them in the bibliography:
First footnote:
Shortened footnote:
Bibliography:
Page numbers are typically omitted for newspaper and magazine articles, especially for online versions. If the article was accessed online, add the URL at the end.
Websites and Online Sources
For web pages, include as much identifying information as possible: author, page title, site name, publication or modification date, and URL.
First footnote:
Shortened footnote:
Bibliography:
Include an "accessed" date only when no publication date is available. If the page has a clear publication or last-modified date, use that instead and drop the access date. URLs should not be hyperlinked or colored differently in your bibliography—they should appear in the same font as surrounding text.
Archival and Primary Sources
Humanities researchers often cite archival documents—letters, manuscripts, unpublished records. These follow a specific pattern: author, document description or title, date, collection or record group, box/folder numbers, repository name, and location.
First footnote:
Bibliography:
For large archival collections cited frequently, consider listing the collection as a whole rather than individual documents. Place the collection under the repository name in your bibliography.
Dissertations and Theses
First footnote:
Shortened footnote:
Bibliography:
The title of an unpublished dissertation is in quotation marks, not italics. "PhD diss." is not capitalized beyond the P, and a comma follows before the university name.
Common Formatting Errors and How to Fix Them
These are the mistakes that instructors and editors see most frequently. Identifying them in your own work will save you revision time.
Error 1: Using Footnote Format in the Bibliography
Wrong:
Correct:
The footnote format uses First Last order, parentheses around publication info, and commas. The bibliography uses Last, First order, no parentheses, and periods.
Error 2: Including Page Numbers in the Bibliography
Wrong:
Correct:
Specific page numbers belong in footnotes, not in bibliography entries. The only exception is chapter page ranges for essays or chapters in edited volumes.
Error 3: Incorrect Name Inversion with Multiple Authors
Wrong (both names inverted):
Correct (only first author inverted):
Error 4: Missing Period after Author Name
Wrong:
Correct:
Every major element (author, title, publication information) ends with a period. Missing this period is easy to overlook but technically incorrect.
Error 5: Using "Ibid." in the Bibliography
"Ibid." is a footnote convention meaning "in the same source as the previous note." It has no place in a bibliography. Each bibliography entry must be a complete, standalone reference. Note that Chicago 17 discourages even using "ibid." in footnotes, favoring shortened note forms instead—though it remains acceptable.
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Special Cases and Advanced Rules
Works without Authors
Government documents, institutional reports, and reference works often lack named authors. List the organization as the author, or begin with the title if the organization is also the publisher.
Organization as author — Bibliography:
Title first (when author = publisher) — Bibliography:
Editions Other Than the First
Include the edition number after the title (and after any editor or translator information). Abbreviate as "2nd ed.," "3rd ed.," "4th ed.," "rev. ed.," etc.
Bibliography:
Multivolume Works
When citing an entire multivolume work, include the total number of volumes. When citing a specific volume, include the volume number and, if it has a separate title, the volume title.
Entire work — Bibliography:
Specific volume with its own title — Bibliography:
E-books
Cite e-books like print books, adding the format or platform if there are no fixed page numbers. If the e-book has a DOI, include it. If you accessed it through a database or commercial platform, name it.
First footnote (e-book with no fixed pages):
Bibliography:
Sacred and Classical Texts
The Bible, the Quran, classical Greek and Latin works, and other foundational texts are usually cited in footnotes only and omitted from the bibliography. Reference the specific book, chapter, and verse (or equivalent divisions), and note the version or translation used.
Footnote (Bible):
Footnote (classical text):
If a specific edition of a classical text is important to your argument, you may include it in the bibliography.
Social Media Posts
Chicago 17 provides guidance for citing social media. These are typically cited in footnotes or in the running text rather than included in the bibliography, but bibliography entries are acceptable if the posts are central to your research.
First footnote (tweet/post):
Bibliography:
Chicago Bibliography vs. APA and MLA
If you've used APA 7 or MLA 9 in other courses, you'll notice significant differences in Chicago bibliography formatting:
| Feature | Chicago 17 (NB) | APA 7 | MLA 9 |
|---|---|---|---|
| List title | Bibliography | References | Works Cited |
| Author name format | Last, First | Last, Initials | Last, First |
| Date placement | End (in publication info) | After author (year) | End (container model) |
| Title capitalization | Headline style | Sentence case | Headline style |
| Publisher location | City: Publisher | Publisher only (no city) | Publisher only (no city) |
| Companion in-text system | Footnotes/endnotes | Parenthetical (Author, year) | Parenthetical (Author page) |
The most operationally significant difference: Chicago includes the publisher's city, APA and MLA do not. Chicago also uses headline-style capitalization (capitalize all major words in titles), while APA uses sentence case.
Step-by-Step: Building Your Bibliography
Follow this workflow when assembling your bibliography from scratch.
Step 1: Gather All Footnoted Sources
Review every footnote or endnote in your paper. Every source cited in a note should appear in the bibliography, with a few exceptions: personal communications, some classical/sacred texts, and brief references to well-known sources that your instructor does not require in the bibliography.
Step 2: Convert Each Note to Bibliography Format
For each unique source in your notes, create a bibliography entry by:
- Inverting the first author's name (Last, First)
- Replacing commas between major elements with periods
- Removing the parentheses around publication information for books
- Removing specific page numbers (keep only page ranges for chapters/articles)
- Ensuring the entry ends with a period
Step 3: Alphabetize
Sort all entries alphabetically by the first element (usually the author's surname). Remember: ignore "The," "A," and "An" at the start of titles when title is the first element. Group multiple works by the same author chronologically and replace repeated names with the 3-em dash.
Step 4: Apply Hanging Indentation
Select all bibliography entries, apply a 0.5-inch hanging indent using your word processor's paragraph formatting tools (not manual tabs or spaces).
Step 5: Proofread Systematically
Check each entry against the following validation checklist.
Chicago Bibliography Validation Checklist
- Bibliography begins on a new page with "Bibliography" centered at the top
- All entries use hanging indentation (first line flush left, subsequent lines indented 0.5")
- Entries are alphabetized letter-by-letter by the first element
- Only the first author's name is inverted (Last, First)
- Periods (not commas) separate major elements: Author. Title. Publication info.
- Book and journal titles are italicized
- Article and chapter titles are in quotation marks
- Headline-style capitalization is used for all titles
- Publisher city is included before publisher name (City: Publisher)
- No specific page numbers appear (except page ranges for chapters/articles)
- DOIs are formatted as full URLs (https://doi.org/...)
- Access dates are included only when no publication date is available
- Multiple works by the same author are in chronological order with 3-em dashes
- Every source cited in footnotes/endnotes appears in the bibliography
- Every entry in the bibliography corresponds to at least one footnote/endnote
- Each entry ends with a period
Headline-Style Capitalization
Chicago uses "headline-style" capitalization for titles in both footnotes and the bibliography. This means you capitalize:
- The first and last words of the title and subtitle
- All major words (nouns, verbs, adjectives, adverbs, pronouns)
- Both words in a hyphenated compound if both are major words (e.g., "Self-Determination")
Do not capitalize:
- Articles (a, an, the) unless they begin the title or subtitle
- Prepositions (of, in, to, for, with, on, at, from, by) unless they begin the title or contain four or more letters—though Chicago actually says to lowercase prepositions regardless of length, unlike AP style
- Coordinating conjunctions (and, but, or, nor, for, so, yet)
- The "to" in infinitives
Wrong (sentence case, as in APA):
Correct (headline style):
This is one of the most common errors when switching from APA to Chicago style. If you're accustomed to APA's sentence case, double-check every title.
Formatting Titles within Titles
When a title contains the title of another work, formatting gets tricky. The general rule: the inner title retains the formatting it would have if it stood alone.
Book title containing a shorter work title (article in quotation marks):
Article title containing a book title (italicized within quotation marks):
If a book title contains the title of another book, set the inner title in roman (non-italic) type to distinguish it from the surrounding italic title.
DOIs, URLs, and Access Dates
Chicago 17 updated its guidance on electronic sources substantially from earlier editions:
- DOI preferred: Always include a DOI when one exists. Format it as a URL: https://doi.org/10.xxxx/xxxxx
- URLs: If no DOI exists, include the URL. Chicago does not require "Retrieved from" or "Available at" language—just place the URL at the end of the entry, preceded by a period
- Access dates: Include "Accessed [date]" only when the source lacks a publication or revision date. For formally published online content with dates (journal articles, dated web pages), an access date is unnecessary
- URL line breaks: If a URL must break across lines, break it before a punctuation mark (before a slash, period, or other mark) and never insert a hyphen at the break
Article with DOI:
Web page without publication date:
Organizing a Long Bibliography
For papers or books with extensive source lists, you may divide the bibliography into sections. Common divisions include:
- Primary and secondary sources — standard in history papers
- Archival sources and published sources — common in archival research
- By format: Books, Articles, Websites, Unpublished Sources
When using sections, label each with a subheading (e.g., "Primary Sources," "Secondary Sources"). Alphabetize entries within each section. The overall page title remains "Bibliography" or, if you prefer, "Selected Bibliography" when you haven't listed every consulted source.
Frequently Asked Questions
Do I need to include every source from my footnotes in the bibliography?
Almost always, yes. The general rule is that every work cited in a footnote or endnote should have a corresponding bibliography entry. The exceptions are rare: personal communications (emails, interviews), some well-known classical and sacred texts, and occasionally newspaper articles if your instructor treats them as minor references. When in doubt, include the source—there is no penalty for a thorough bibliography.
How do I handle sources with no author, no date, or no publisher?
For no author, begin the entry with the title and alphabetize by the first significant word. For no date, use "n.d." in place of the year. For no publisher, this is extremely rare for modern sources—check whether the source is actually published by the institution or website hosting it. If genuinely unpublished with no identifiable publisher, you may note the format (e.g., "typescript" or "photocopy") and the repository where you accessed it.
Should I use "Ibid." in my footnotes with Chicago 17?
Chicago 17 discourages "ibid." in favor of shortened footnotes, calling the latter "less likely to lead to confusion." However, "ibid." is not banned—it remains acceptable if your instructor or publisher requires it. The key rule with "ibid." is that it refers to the immediately preceding note only. If another note intervenes, you must use the shortened form. And remember: "ibid." is never used in the bibliography.
What's the difference between a bibliography and a "Works Cited" or "Reference List"?
In Chicago style, a bibliography can include both works you cited and works you consulted but did not directly cite. This makes it broader than MLA's "Works Cited" (which lists only cited sources) or APA's "References" (also only cited sources). In practice, most instructors expect you to list only cited sources unless they specifically request a broader bibliography. If asked for a "selected bibliography," include works most important to your argument.
How do I cite a source I found through a database like JSTOR or Project MUSE?
If the source has a DOI, cite it with the DOI and ignore the database. If no DOI exists, include a stable URL from the database (JSTOR and Project MUSE provide stable URLs for each item). Do not include the database name as if it were a publisher—JSTOR is a platform, not a publisher. The original journal, book, or publisher information should be cited as if you found the source in print, with the DOI or stable URL appended.
Journal article accessed via JSTOR (with stable URL, no DOI):
Can I use citation management software to format my Chicago bibliography?
Yes—tools like Zotero, Mendeley, and EndNote support Chicago 17 NB style. However, always manually review the output. Citation managers frequently introduce errors: wrong capitalization, missing or misplaced punctuation, incorrect name formatting for institutional authors, and outdated DOI formats. Use the software as a starting point, then verify each entry against the rules in this guide.
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Quick Reference: Bibliography Templates
Use these templates to construct entries quickly. Replace bracketed placeholders with your source details.
Book (single author):
Book (two authors):
Chapter in edited book:
Journal article:
Website:
Dissertation:
Final Advice
A clean Chicago bibliography signals that you've engaged seriously with your sources and handled them with scholarly care. The formatting rules exist not as arbitrary obstacles but as a shared language that lets any reader trace your evidence efficiently. When in doubt, consult the Chicago Manual of Style (17th ed., chapters 14–15) or Turabian's A Manual for Writers (9th ed., chapters 16–17).
Start building your bibliography as you write—not after. Each time you add a footnote, draft the corresponding bibliography entry immediately. This prevents the frantic last-day scramble that produces most formatting errors. If your institution provides a Chicago style checklist or template, use it alongside this guide. And before your final submission, run your citations through our checker above to catch any remaining issues.
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